MIME-Version: 1.0 Content-Location: file:///C:/88128EA5/CHECK_LIST_FOR_PURCHASE_ORDER_DA_CASE.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" CHECK LIST FOR PURCHASE ORDER (DA CASE)

SYSTEM DEVELOPMENT SRL.NO.6

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CHECK LIST FOR PURCHASE ORDER (DA CASE)

 

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1.      Is it a Stock/Non-stock item to be = specified ?  = ;            &n= bsp;          :         =  

 

2= .     PAC is signed by the competent authority (if applicable)         &= nbsp;       : Yes/No/NA

as per SOP 40(b)? = ;            &n= bsp;            = ;            =

 

  1. a) Fund certification is obtained for the current year(Non-Sto= ck)     :       &n= bsp; Yes/No

 

b) For Stock item, ent= ered in COS liability register            =             &nb= sp; :         = Yes/No

 

4.     Whethe= r item is covered under DGS&D Rate Contract as      :         = Yes/No

 per para= 801-S-I & Appendix VI.

 

5.     Mode of tendering OT/LT/BT/ST is approved by Competent          :         = Yes/No

Authority= as per SOP item No.4.    &= nbsp;         

 

  1. In case of Risk Purchase or re-tender, previous case file(s) <= span style=3D'mso-tab-count:1'>    :         Yes/No

is= /are enclosed     

 

7= .     Are LT enquiries issued only to registered firms or not?        &= nbsp;         :         = Yes/No

 

8= .     Is documentary evidence of despatching of LT enquiries        by      :         = Yes/No

Regd. post available in t= he case file ?

 

9= .     If LT enquiries are issued to UR firms, have sufficient reasons  &= nbsp;     :         = Yes/No

been<= /span> recorded and approval of next higher authority been obtained?

 

10. Has the last success= ful supplier been included in the LT/BT :         = Yes/No

enquiries?  

 

1= 1.      =             &nb= sp;     Is Comparative statement enclosed        &= nbsp;           &nbs= p;            &= nbsp;       :         = Yes/No

 

1= 2.      =             &nb= sp;     Is Procurement being made as per Rly.’s tender specification? &nb= sp;      :         = Yes/No

 

1= 3.      =             &nb= sp;     Is the Technical scrutiny and rate reasonableness certified by :         = Yes/No

the Technical authority ?

 

1= 4.      =             &nb= sp;     Are the Last Purchase particulars w= ith PO reference  enclosed ?      :&= nbsp;        Yes/No

 

 

1= 5.      =             &nb= sp;     Is the urgency certified by the CA = as per SOP No.7 (i) of SOP    =     :         = Yes/No

of Stores matters in case single offer is received against LT?

 

1= 6.      =             &nb= sp;     Is the lowest offer accepted ?(if n= o) Reason for bye passing   :=          = Yes/No

the lowest offer has been recorded in the firm’s offer page as

per S-342

 

1= 7.      =             &nb= sp;     Has the quantity been accepted by splitting? (If yes) has the :         = Yes/No

reaso= n for splitting been recorded in file.

 

1= 8.      =             &nb= sp;     Whether the accepted offer has vali= dity.        &= nbsp;           &nbs= p;            :         = Yes/No

 

1= 9.      =             &nb= sp;     Are the terms and conditions of acceptance recorded     = ;         :         = Yes/No

in the firm’s offer page?

 

2= 0.      =             &nb= sp;     Has the cost of Tender document been deposited by     &= nbsp;         :         = Yes/No

the suppliers whose offer is accepted? If not, reasons ther= eof.

 

2= 1.      =             &nb= sp;     Whether necessary SD has been provi= ded in the PO.&= nbsp;           &nbs= p; :         = Yes/No

 

2= 2.      =             &nb= sp;     Calculation of TUR is verified & found correct     =             &nb= sp;     :         = Yes/No

 

2= 3.      =             &nb= sp;     Calculation of total value of PO is verified & found correct    :  &= nbsp;      Yes/No

 

2= 4.      =             &nb= sp;     In case of payment against Proforma invoice/advance payment   &n= bsp;   :         = Yes/No

wheth= er concurrence of Finance has been taken for making

payme= nt as per SOP item-19 on Stores matters.

 

2= 5.      =             &nb= sp;     PO is signed by the competent authority (as per the guidelines        :         Yes/No

of SOP No. 12 on Stores Matter).   =  

 

2= 6.      =             &nb= sp;     Whether Inspection clause as provid= ed in Tender       =             &nb= sp;         :         = Yes/No

condition has been accepted ? If no, reason for deviat= ion

has been recorded by the competent technical authority= .

 

2= 7.      =             &nb= sp;     Guarantee/Warranty as per IRS condi= tion of contract      &= nbsp;     :         = Yes/No

has been provided.

 

2= 8.      =             &nb= sp;     Whether EFT/ECS clause has been pro= vided in the P.O. &    = :         = Yes/No

detai= ls given by the firm(s)?

 

 

 

Signature of Gazetted officer