SYSTEM DEVE= LOPMENT SRL.NO.IV

CHECK LIST FOR PASSING OF A NON-STOCK BILL

(If the answer is “NO” to any of the ite= m, then put up to the concerned officer pointing out such deficiency)

1. Is the bill marked ORIGINAL? &= nbsp; &nbs= p; = : = Yes/No

2. Has the pass order been made on the body of t= he bill &n= bsp; : = Yes/No

3. Is the bill in the standard form ? = ; &n= bsp; = ; : = Yes/No

4. Is the name and address of vender noted on bill ?: &nb= sp; : = Yes/No

5. Has the bill been endorsed by the consignee &= nbsp; : = Yes/No

6. Has the pass order been signed by the compete= nt : Yes/No

&nb= sp; authority.

7. Has the bill been signed by the competent official of &= nbsp; : = Yes/No

the firm ?

8. Is the P.O. No. wi= th machine continuity no. available &nbs= p; : = Yes/No

in the bill and is in continuity ? = &nb= sp; = &nb= sp; =

9. Is the bill free from corrections and erasures ? = : = Yes/No

&nb= sp; The corrections are to be attested by the authorised

signatory as the bill passing officer.

10. Is the purchase m= ade by competent authority = ; &n= bsp; : = Yes/No

in accordance with rules in force ?<= /p>

11. Are extra charges like freight, insurance, &= nbsp; : = Yes/No

P&F charges etc. accepted by Stores Deptt. & i= n

accordance with terms & conditions of Agreement ?

12. Are all recoveries from supplier have been <= span class=3DGramE>effected? &= nbsp; : = Yes/No

CHALLAN/RR

13. Is the R/R a clear/unqualified R/R ? &= nbsp; &nbs= p; : = Yes/No

14. Is the DMTR ref. given ?= &= nbsp; &nbs= p; &= nbsp; : = Yes/No

15. Is the receipted challan duly signed by the = &= nbsp; : = Yes/No

&nb= sp; concerned Gaz. officer enclosed ?

16. Whether material has been delivered within t= he DP ? &= nbsp; : = Yes/No

&nb= sp; If not extension= has been sanctioned by the CA.

17. Whether LD has been recovered if material ha= s : = Yes/No

been delivered after expiry of DP ?

&nbs= p; I/C & STCC

18. Is the bill accom= panied by proper Inspection &nbs= p; &= nbsp; : = Yes/No

Certificate? &nbs= p;

19. Does the description in IC tally with that of the P.O. : = &nb= sp; Yes/No

and that of Bill.

20. Are corrections made in the I/C and other documents attested ? Yes/No

21. Is the Inspecting Authority authorised to inspect ? = : = Yes/No

22. Is the Inspen. Certificate marked “copy for payment”?: Yes/No

&nb= sp; ( if applicable)

23. Is the STCC/VAT certificate given as per conditions &= nbsp; : = Yes/No

of contract

24. If Sales Tax/VAT is claimed in the bill, with reference: Y= es/No

to TIN of supplier has been given

&nbs= p; &= nbsp;

&nbs= p; Rates & Quantities

25. Is this an Adv. Payment = ? If so, RR/IC has been : = Yes/No

enclosed along with bill

&nbs= p; &= nbsp; &nbs= p; =

26. Are the rates and quantity in bill tallying exactly with :&n= bsp; Yes/No

those of the P.O.

27. Is the rate written in figures and words ? &nb= sp; = : = Yes/No

28. Is the Qty. now c= laimed part or whole = ; &n= bsp; : = Yes/No

29. If part, has any payment been made previously ? : = Yes/No

(Give voucher particulars).

30. Whether variation in quantity is within tolerance : = Yes/No

limit of +/- 5%

31. When total supply of the order is completed, = &nb= sp; : = Yes/No

Whet= her the Supply Order has been marked as &n= bsp;

“COM= PLETED” ?

32. Where price variation has been claimed. Whet= her : Yes/No

material has been supplied within the initial D.P.

33. Whether Recovery Register has been checked t= o : = Yes/No

ensure that no amount is to be recovered from the

Supp= lier on account of Risk Purchase or Rejected

Stores. If so same has been recovered and noted in

Reco= very Register ?

34. In case of RP the amount recoverable from th= e &= nbsp; : = Yes/No

defaulting supplier is segregated and properly

allocated.

CHALLAN/RR

Signature of the Gazetted officer