CHECK LIST FOR STOCK/NON-STOCK BILL

SYSTEM DEVE= LOPMENT SRL.NO.III

CHECK LIST FOR PASSING STOCK BILLS

(If the answer is “NO” to any of the = item, then put up to the concerned officer pointing out such deficiency)

Suppliers Bill:-Receipt Section

<= /o:p>

I. Advance payment/100% or Balance payment of bills

1. The bill is prepared in the standard format marked Original & : Yes/No

&nb= sp; bears the signature of the authorized sup= plier.

&= nbsp;

2. The bill is free from all erasures, correctio= ns if any have been : Yes/No

attested by the dated signature of the authorized supp= lier. =

3. In case of advance payment bills, ( 90%,95% & 98% bills), : = Yes/No

&nb= sp; Receipted Challan duly signed by a Gazetted officer of the

Depot, in respect of Balance payment bills /100% payment

bills R/Notes (Suppliers Copy) has been submitted along

with the bill. After exercising the above checks the bill

shall be= entered in the register of bills & sent to the bill

passing section after allotting AB. No.

II. Bill passing Section-Advance Payment Bills.<= o:p>

4. Whether AB No. has been allotted by the Recei= pt Section : Yes/No &n= bsp; = ;

5. Continuity check of Purchase Order is being maintained. : &= nbsp; Yes/No

6. Purchase Order is issued by the competent authority whose : = Yes/No

attested= signatures are available with the Stores A/Cs branch.

7. Is the name and address of Supplier correctly noted on the &n= bsp; : = Yes/No

bi= ll as per PO ?

8. Purchase Order is vetted for value > Rs.50000/-& value := = Yes/No

&nb= sp; > Rs.100000/- for safety items.

&nbs= p; . &= nbsp; &nbs= p; &= nbsp; &nbs= p; =

9. The description of the material mentioned in the bill & the = : = Yes/No

Quantity is in accorda= nce with that mentioned in the Purchase

Order received from COS & in case where excess quantity is

su= pplied it is with in the permissible= limit i.e +/-5% of the

or= dered quantity.

&= nbsp;

10. Rates are given in the PO both in words = & figures & also &= nbsp; : = Yes/No

in bills. =

11. Whether the material has been inspected by t= he Inspecting &n= bsp; : = Yes/No

Agency mentione= d in the PO & if so necessary Inspecti= on

Certificate has = been submitted along with the bill. &= nbsp; = = &nb= sp;

12. Does the description in IC tally with that of the P.O. &nbs= p; : = Yes/No = =

13. Is the Inspection Certificate marked “copy for payment”? &n= bsp; : = Yes/No

14. Has the Pre-Authentication of Invoice Serial= No. and &nbs= p; : = Yes/No

Authorized signatory’s specimen signatures by Excise

Authority with t= heir Official Seal submitted in case of

excisable goods ?

&nbs= p; &= nbsp;

15. The material has been delivered (i.e date of R/= R) with in the <= /span>: = Yes/No

delivery period & if not the same has been extende= d by the

Competent Authority.

= &nb= sp;

16. Whether the material has not been supplied with in the = DP, : = Yes/No

LD has been deducted for the loss suffered by the

consignee on account of delay in supply of the material.&nbs= p; &= nbsp; &nbs= p; &= nbsp;

17. Whether recovery register has been checked to ensure that : = Yes/No

no amount is to be recovered fro= m the vendor on account of

risk &cost purchase or rejected stores ,and if so the same has

been recovered & particulars n= oted in the recovery register. = &= nbsp; &nbs= p; &= nbsp; =

18. If cash discount has been offered by the ven= dor for prompt <= /span>: = Yes/No

payment, the same has been deducted from the bill. = = &= nbsp;

19. Whether price variation has been claimed it is seen, that :&n= bsp; Yes/No

the material has been supplied with in the initial DP & is to

be checked with the Master Circulars. &nb= sp; = &nb= sp; = <= span style=3D'mso-spacerun:yes'>

20. Extra charges (freight, P&F&ED)claimed i= n the bill are in &= nbsp; : = Yes/No

accordance with the terms & conditions of PO &a= mp; supported

with documentary evidence.

21. The particulars of the P= ayment has been noted on reverse <= span style=3D'mso-tab-count:1'> : = Yes/No

of the PO to keep t= rack on the total Qt. supplied to avoid

the double payment.

22. If ST/VAT is claimed in the bil= l, reference to Sales &= nbsp; : = Yes/No

Tax/= VAT. No.

23. Where payment is to be made on receipt of material by : = Yes/No

the consignee, it is seen that the material in full Qt= . has been

received in good condition &accepted by the consig= nee.

(100% payment against R/Note).

24. When total supply of the order = is completed the PO has : = Yes/No

been marked as COMPLETED so as to prevent double =

payment. =

= &nb= sp; =

25. Has the A/= cs Foil of R/Note(Pt-III) been received by &= nbsp; : = Yes/No

Acco= unts office and compared with Supplier’s Foil R/Note

(Pt-II) re= ceived along with the bill as per S-(I)-719 & 723.

26. Is the 5% or2 % bill at par with the advance bil= l paid in : Yes/No

respect of quantity ?&= nbsp;

<= span style=3D'mso-tab-count:4'> &= nbsp; &nbs= p; &= nbsp; =

<= /o:p>

I. Advance payment/100% or Balance payment of bills

&nb= sp; = &nb= sp; Signature of Gazetted Officer