EAST COAST RAILWAY

No.ECoR/BBS/ACCTS/ENG/CHECK LIST/CTG = &nb= sp; = &nb= sp; = &nb= sp; = &nb= sp; = DATE:

The CPO,

The CSC,

The AFA/ADMN/BILLS,

The AFA/STORES/SALARY BILLS,

The Sr AFA/TA/SALARY BILLS= ,

East Coast Railway,

Bhubanewar.

&= nbsp; SUB: CHECK LIST OF ESTABLISHMENT MATTERS - CTG.

The checklist of establishment matters relating to Composite Transfer Grant is furnished below to enable you to verify the poi= nts before they are sent to

Accounts Office. This is to facilitate processing of the bills expeditiously.

CHECK LIST FOR COMPOSITE TRANSFER GRANT. =

1 ) Whether copy of the transfer office order is enclosed = Yes/No

2 ) Whether copy of the joining office order is enclosed = Yes/No

3 ) Date of joining mentioned = = &nb= sp; = Yes/No

4 ) Date of birth mentioned        =             &nb= sp;            =             &nb= sp;            =     Yes/No        =             &nb= sp;    5 ) PF No. of the staff mentioned        =             &nb= sp;            =             &nb= sp;      Yes/No

6 ) Provided with railway quarter        =             &nb= sp;            =             &nb= sp;    Yes/No

7 ) If yes, has it been vacated        =             &nb= sp;            =             &nb= sp;             Yes/No

8 ) If yes, date of vacation        =             &nb= sp;            =              =             &nb= sp;     Yes/No

9 ) Have house hold effects shifted to new place ?<= span style=3D'mso-spacerun:yes'>        =             &nb= sp;    Yes/No

10) Has VPU been utilized for the purpose ?        =             &nb= sp;            Yes/No

11) If yes, has car been transportd by VPU        =                 =            Ye= s/No

12) Are the two places 20 Kms apart?        =             &nb= sp;            =            Yes/No

13) Has there been a change in residence ?        =             &nb= sp;            =    Yes/No

14) If yes, have old and new addresses been mentioned ?           = Yes/No

      ( if the distances are less than 20 Kms apart)

15) Has the employee been appointed before 1.5.1976?        =         Yes/No

16) If yes, has option been given by the employee for claiming

     CTG on par with = those appointed after 1.5.1976?        =            Yes/No

17) Has the sanction of the competent authority been=

     obtained for the drawal of Composite Transfer Grant?         Yes/No

18) Has the delay in claim= of Composite Transfer Grant for

      more than six months been condoned by HOD.        =             &nb= sp; Yes/No

        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;

        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =

        =             &nb= sp;            =             &nb= sp;         =             &nb= sp;          For FA&CAO/ECoR/BBS

EAST COAST RAILWAY

No.ECoR/BBS/ACCTS/ENG/CHECK LIST/HBA        =             &nb= sp;       DATE:&nb= sp;

To

The CPO,

The CSC,

The AFA/ADMN/BILLS,

The AFA/STORES/SALARY BILLS,

The Sr AFA/TA/SALARY BILLS= ,

East Coast Railway,

Bhubanewar.

         &= nbsp; SUB: CHECK LIST OF ESTABLISHMENT MATTERS-HBA.

The checklist of establishment matters relating to <= st1:place w:st=3D"on">House Building advance i= s furnished below to enable you to verify the points before they are sent to =

Accounts Office. This is to facilitate processing of the bills expeditiously.

CHECK LIST FOR HOUSE BUILDING ADVANCE.        =

1

APPLICATION FORM

YES/NO

2

HOD’S SANCTION

YES/NO

3

PERSONAL BOND

YES/NO

4

MORTAGAGE DEED

YES/NO

5

SALE DEED

YES/NO

6

CALCULATION SHEET

YES/NO

7

CERTIFICATION OF LAW OFFICER

YES/NO

8

PF NO. MENTIONED IN THE PAY ORDER

YES/NO

9

NON-ENCUMBERANCE CERTIFICATE

YES/NO

10

MUTATION CERTIFICATE

YES/NO

11

GOVERNMENT PLEADER’S CERTIFICATE

YES/NO

12

AFFADAVIT FROM EXECUTIVE OFFICER/VILLAGE PANCHAYAT

YES/NO

13

PLAN APPROVAL FROM MUNICIPALITY/PANCHAYAT

YES/NO

14

APPROVED PLAN DIAGRAM

YES/NO

15

DETAILED ABSTRACT ESTIMATE

YES/NO

16

DECLARATION OF THE SPOUSE OF THE LOANEE FOR RECOVERY= FROM DCRG

YES/NO

17

DECLARATION OF RECOVERY OF OUTSTANDING AMOUNT FROM D= CRG.

YES/NO

18

DECLARATION REGARDING CONSTRUCTING AREA IS A DEVELOP= ED AREA

YES/NO

19

DECLRATION OF NOT HAVING A HOUSE

YES/NO

20

DECLARATION OF NON-COMENCEMENT OF HOUSE

YES/NO

21

DE CLARATION OF COMPLETION OF CONSTRUCTION WITHIN TH= E TIME SCHEDULE

YES/NO

22

PERMISSION GRANTED FOR CONSTRUCTION

YES/NO

23

PERMISSION GRANTED FOR PURCHASE OF LAND.

YES/NO

        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =         Cont…..page 2

Page-2

&nb= sp;          The Pay Order with the above documents in original be sent to this office for passing and arranging payment. The Pay Order should be marked Original and corrections if any, should be attested as many as they = are made. Amount passed should be written both in figures and words and all other relevant colu= mns be filled up properly.

&nb= sp;          The sanction order should contain all the items as per the Establishment Manual= as well as conditions laid down in the latest orders/ circulars.

        =             &nb= sp;            =              =             &nb= sp;            =        (DR.C SURYA LAKSMI)

        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =        AFA/G/BBS

        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;       For FA&CAO/ECoR/BBS

EAST COAST RAILWAY

No.ECoR/BBS/ACCTS/ENG/CHECK LIST/SALARY BILLS        =             DATE:

To

The CPO,

The CSC,

The AFA/ADMN/BILLS,

The AFA/STORES/SALARY BILLS,

The Sr AFA/TA/SALARY BILLS= ,

East Coast Railway,

Bhubanewar.

         &= nbsp; SUB: CHECK LIST OF ESTABLISHMENT MATTERS-SALARY BILLS.

The checklist of establishment matters relating to S= ALARY BILLS is furnished below to enable you to verify the points before they are sent to =

Accounts Office. This is to facilitate processing of the bills expeditiously.

CHECK LIST FOR SALARY BILLS.        =

1

BILL IS MARKED ORIGINAL

YES/NO

2

BILL IS SIGNED BY THE BILL COMPILING OFFICER

YES/NO

3

AMOUNT PASSED IS WRITTEN BOTH IN WORDS AND FIGURES

YES/NO

4

CORRECTIONS AND ALTERATIONS IF ANY ARE ATTESTED AS M= ANY TIMES AS THEY ARE MADE

YES/NO

5

SCALE CHECK STATEMENT IS ENCLOSED

YES/NO

6

BILL IS NOT DRAWN IN EXCESS OF THE SANCTIONED STRENG= TH

YES/NO

7

MEMORANDUM OF DIFFERENCES/PAY VARIATION STATEMENTS ENCLOSED

YES/NO

8

REASONS FOR VARIATIONS FURNISHED

YES/NO

9

DEBIT ALLOCATION STATEMENT ENCLOSED

YES/NO

10

STATEMENT OF SUMMARY OF DEBITS AND CREDITS ENCLOSED<= /p>

YES/NO

11

RECOVERY SHEETS FOR BOTH RLY. AN= D NON RLY BODIES ENCLOSED.<= /p>

YES/NO

12

BANK STATEMENTS ENCLOSED IN DUPLICATE

YES/NO

13

INCREMENT STATEMENTS IF ANY, ENCLOSED

YES/NO

14

ABSENTEE STATEMENT IF ANY, ENCLOSED

YES/NO

15

ALLOCATION IS GIVEN SEPARATELY FOR REVENUE AND WORK CHARGED POSTS

YES/NO

16

ALL VOUCHERS IN CONNECTION WITH THE ALLOWANCES AND S= PL. PAY ETC., DRAWN ENCLOSED.

YES/NO

17

THE PERIOD AND DAYS FOR WHICH ARREARS OF PAY AND ALLOWANCES DRAWN IF ANY, HAVE BEEN CLEARLY WRITTEN= IN THE BILLS AGAINST ITEMS IN THE PAY SLIPS OF THE ORIGINAL BILLS SUBMITTED = FOR PASSING.

YES/NO

18

FUND CERTIFICATION IS OBTAINED

YES/NO

        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;      (DR.C SURYA LAKSMI)

        =             &nb= sp;            =             &nb= sp;            =             &nb= sp;            =        AFA/G/BBS

        =             &nb= sp;            =             &nb= sp;                  =             &nb= sp; For FA&CAO/ECoR/BBS

EAST COAST RAILWAY        =

&nb= sp;

No.ECoR/BBS/ACCTS/ENG/CHECK LIST/TA BILLS        =             DATE

To

The CPO,

The CSC,

The AFA/ADMN/BILLS,

The AFA/STORES/SALARY BILLS,

The Sr AFA/TA/SALARY BILLS= ,

East Coast Railway,

Bhubanewar.

SUB: CHECK LIST OF= TA & CONTIN= GENCY BILLS

1. The statements are mar= ked original and duplicate.   &nbs= p;            &= nbsp;           &nbs= p;      Yes/No

2. Amount Drawn is writte= n both in words and figures. &n= bsp;            = ;            &n= bsp;   Yes/No

3. Total TA and Contingent drawn in the statements &= nbsp; &nbs= p; &= nbsp; Yes/No

ha= ve been separately shown.

4. The statement is signe= d by the Bill Compiling Officer &= nbsp; &nbs= p; = Yes /No

5. Corrections if any, ma= de have been attested as many &nb= sp; = &nb= sp; Yes/No

times as they are rectified by the Bill Compiling officer.

6. Journal vouchers are <= b>attached with the statements and they are = ; <= /span>Yes/No

countersigned by the respective controll= ing officers.

7. Amounts claimed is written both in words and figures. &= nbsp; &nbs= p; Yes/No

in= the Journal Vouchers.

8.Cla= ims more than three months old have been condoned = &nb= sp; Yes/No = ; &n= bsp;

by the competent authority and proof of cond= onation is enclosed.

9. All the Contingent Vou= chers of the staff= who claimed &= nbsp; &nbs= p; Yes/No

th= e contingent have been attached with the statements.

10. Amount written in wor= ds and figures on contingent vouchers. = Yes/No

11. Necessary scrutiny as required under the rules have been done&nbs= p; &= nbsp; Yes/No

12. The statement prepared for vetting is forwarded wi= th the &= nbsp; &nbs= p; Yes/No

following wording

“ Drawn for Rs.(Word= s & Figures) and forwarded to the

= FA&CAO/ENG/BBS for vetting and return of the same

= for drawing in the salary bill for the mo= nth of…….year..”

“The amount drawn therein has not been drawn earlier and

= will not be drawn in future.

&nb= sp; = &nb= sp; = &nb= sp; = (DR.C SURYA LAKSHMI)

= &nb= sp; = &nb= sp; = &nb= sp; = AFA/G/BBS

= &nb= sp; = &nb= sp; = = For FA&CAO/ECoR/BBS

1	APPLICATION FORM	YES/NO
2	HOD’S SANCTION	YES/NO
3	PERSONAL BOND	YES/NO
4	MORTAGAGE DEED	YES/NO
5	SALE DEED	YES/NO
6	CALCULATION SHEET	YES/NO
7	CERTIFICATION OF LAW OFFICER	YES/NO
8	PF NO. MENTIONED IN THE PAY ORDER	YES/NO
9	NON-ENCUMBERANCE CERTIFICATE	YES/NO
10	MUTATION CERTIFICATE	YES/NO
11	GOVERNMENT PLEADER’S CERTIFICATE	YES/NO
12	AFFADAVIT FROM EXECUTIVE OFFICER/VILLAGE PANCHAYAT	YES/NO
13	PLAN APPROVAL FROM MUNICIPALITY/PANCHAYAT	YES/NO
14	APPROVED PLAN DIAGRAM	YES/NO
15	DETAILED ABSTRACT ESTIMATE	YES/NO
16	DECLARATION OF THE SPOUSE OF THE LOANEE FOR RECOVERY= FROM DCRG	YES/NO
17	DECLARATION OF RECOVERY OF OUTSTANDING AMOUNT FROM D= CRG.	YES/NO
18	DECLARATION REGARDING CONSTRUCTING AREA IS A DEVELOP= ED AREA	YES/NO
19	DECLRATION OF NOT HAVING A HOUSE	YES/NO
20	DECLARATION OF NON-COMENCEMENT OF HOUSE	YES/NO
21	DE CLARATION OF COMPLETION OF CONSTRUCTION WITHIN TH= E TIME SCHEDULE	YES/NO
22	PERMISSION GRANTED FOR CONSTRUCTION	YES/NO
23	PERMISSION GRANTED FOR PURCHASE OF LAND.	YES/NO

1	BILL IS MARKED ORIGINAL	YES/NO
2	BILL IS SIGNED BY THE BILL COMPILING OFFICER	YES/NO
3	AMOUNT PASSED IS WRITTEN BOTH IN WORDS AND FIGURES	YES/NO
4	CORRECTIONS AND ALTERATIONS IF ANY ARE ATTESTED AS M= ANY TIMES AS THEY ARE MADE	YES/NO
5	SCALE CHECK STATEMENT IS ENCLOSED	YES/NO
6	BILL IS NOT DRAWN IN EXCESS OF THE SANCTIONED STRENG= TH	YES/NO
7	MEMORANDUM OF DIFFERENCES/PAY VARIATION STATEMENTS ENCLOSED	YES/NO
8	REASONS FOR VARIATIONS FURNISHED	YES/NO
9	DEBIT ALLOCATION STATEMENT ENCLOSED	YES/NO
10	STATEMENT OF SUMMARY OF DEBITS AND CREDITS ENCLOSED<= /p>	YES/NO
11	RECOVERY SHEETS FOR BOTH RLY. AN= D NON RLY BODIES ENCLOSED.<= /p>	YES/NO
12	BANK STATEMENTS ENCLOSED IN DUPLICATE	YES/NO
13	INCREMENT STATEMENTS IF ANY, ENCLOSED	YES/NO
14	ABSENTEE STATEMENT IF ANY, ENCLOSED	YES/NO
15	ALLOCATION IS GIVEN SEPARATELY FOR REVENUE AND WORK CHARGED POSTS	YES/NO
16	ALL VOUCHERS IN CONNECTION WITH THE ALLOWANCES AND S= PL. PAY ETC., DRAWN ENCLOSED.	YES/NO
17	THE PERIOD AND DAYS FOR WHICH ARREARS OF PAY AND ALLOWANCES DRAWN IF ANY, HAVE BEEN CLEARLY WRITTEN= IN THE BILLS AGAINST ITEMS IN THE PAY SLIPS OF THE ORIGINAL BILLS SUBMITTED = FOR PASSING.	YES/NO
18	FUND CERTIFICATION IS OBTAINED	YES/NO