Sub: Payment
of BSNL telephone bills-office and residence- Corporate Billing Group –
Regarding.
* * *
In
connection with payment of bills pertaining to BSNL telephones provided by the
administration in the offices as well as residence of officers, the BSNL
authorities have come up with the programme of accepting Corporate billing and
payment as a single transaction for all the telephones provided in the
headquarters area of SC division thereby availing the 5% & 10% discount by
the administration. The following
procedure order therefore has to be adhered to in letter and spirit to avoid
disconnection and ensure proper accountal.
1. The procedural order shall come into effect for the bills of June 2002 and onwards. It must be noted and ensured that all the officers./units having BSNL telephone provided by the administration shall promptly act and take expeditious action in respect of these bills.
2.
The
consolidated bill along with individual bills for all the 182 telephones on SC
division headquarters area will be sent to the office of Sr.DAO/SC every month
by BSNL in person for passing before day by date. The bill will be passed immediately after scrutiny by Sr.DAO/SC
without sending to branch officers/units for immediate certification.
3.
Individual
telephone bills branch wise will be sent to the respective branch
officers/units for certification of the amount and acceptance by the
unit/branch officer concerned.
4.
The
respective branch officers/units must identify the number of private calls and
then advise whether it is to be recovered from the salary bill or enclose
original copy of miscellaneous cash receipt as proof of remittance to the
Railways. However recovery of private trunk call charges below Rs.200/- shall
not be through salary bills and shall be remitted to the Railways in cash only.
5.
The
bill with necessary certification and acceptance with details of correct
allocation has to be sent back to Sr.DAO/SC within 5 working days from the date
of receipts of the bill by the branch officer/units concerned without fail.
Failure to do so will result in disconnection of the service by BSNL authority
for which the respective branch/unit officer shall be responsible. Any
discrepancies towards wrong billing observed by the unit/branch and Sr.DAO/SC’s
office will be adjusted in the bills of the following month.
6.
In
respect of residential telephone, any official calls in excess of over and
above the stipulated permissible calls of 650 shall have the sanction of AGM
failing which such call charges will be recovered from the salary bills of the
concerned officer.
7.
ADAO/II
& SSO/X3 must accord priority for passing the corporate telephone bill and
ensure that the cheque is sent to DC/P/SC latest by 3rd day of
receipt of the consolidated bill.
8.
DC/Pay/SC
must ensure that the cheque issued in the favour of BSNL is immediately sent by
one of his staff to one of the On line counters at Padmarao Nagar/Tarnaka etc.,
indicated on the bill, whichever is convenient on the same day/following day of
its receipt in his office.
9.
In
case the bill is lost after receipt in the branches/units, it shall be the
responsibility of the respective officer/unit to arrange to obtain duplicate
copy from BSNL of the same and submit to Sr. DAO/SC.
10.
DC/P/SC
after obtaining the acknowledgement of BSNL authorities on handing over the
cheque must send a xerox copy of the receipt to SSO/X3 of Sr.DAO/SC’s office
for record.
11.
As
and when the telephone is shifted/number is changed/transferred, the branch
officer/unit shall intimate such changes to Sr.DAO/SC.
This issues with the
approval of DRM.
Sr.DAO/SC
Copy forwarded to:
All the Branch Officers
DC9P)/SC for necessary action.