Procedure
order on partial decentralization of TIAs working in ECoR
PREAMBLE:
Since
long, the TIAs have been working under the direct control of Traffic Accounts
Branch at Hqr., which exercises
absolute control over their day-to-day functions both on administrative as well
as technical matters. With a view to
make the inspectional cadre of TIAs more vibrant and work-focused suiting to
the changing needs in the area of earning accountal and management, the decentralization
has been devised as a novel concept, whereupon the Divisional Units will
exercise certain controls on the functioning of TIAs, albeit in proper
co-ordination with the TA Unit at Headquarter.
SCHEME OF
DECENTRALISATION:
1. One ADFM
in each division shall be nominated as ADFM/TA.. In addition to his normal duties he will be overseeing the
functions of TIAs decentralized to the division as an experimental measure and
assist Sr.DFMs in Traffic Accounts matters. He will also test check the Inspector’s work
at least once in a month and carry out original check as l as prescribed in
para 3314 of Accounts code Part-II. To
facilitate their duties, Dy.FA&CAO(T) will conduct a workshop and issue
necessary orders and JPO etc., as professional guidance.
2. Technical
control of TIAs will continue to remain with
Dy.FA&CAO(T). A quarterly
review will be prepared by him and necessary modification to the functions
decentralized as an experimental measure, will be undertaken from time to time
with the approval of FA&CAO/WST & FA&CAO.
In the new system of
decentralization of TIA’s activities, Sr.DFM is given with the supervisory
powers in the case of following functions: -
a)
Destruction of obsolete tickets and money value books.
b)
Disposal of Non issued tickets and collected tickets.
c)
Witnessing auction sale at the station.
For the
above three functions a fixed number of man days will be allotted to each TIA who will keep provision for
prospective requirement in the quarterly programme duly indicating the station
name & mandays requirement.
1. Sr.DCM/DCM of the divisions concerned will put
up their indent for nomination of TIA directly to ADFM(T) who in turn shall
nominate and allot man days as per the approved scale as indicated in the monthly programme.
2. The quarterly
programme of station inspection as
drafted the TIA shall continue to
be submitted in 3(three)
copies to S.I.
Section of the Traffic Accounts office.After due scrutiny and
approval of the programme one
copy will be sent to the concerned TIA , the 2nd
copy to ADFM(T) and the rest of the same will be the office copy of the
Dy.FA&CAO(T).
3. Based on
the above quarterly programme an advance monthly programme will be prepared in
4(four) copies by TIAs out of which 3(three) copies to SI Section/BBS. After obtaining approval, the S.I. Section
will retain 1(one) copy, and transfer the other copy to concerned TIA and
another to the ADFM of the division.
4. Based on
the approved programme, the TIA will prepare a monthly advance programme on the
prescribed format, which will be submitted to concerned ADFM of division on the
Pay day, without fail. The TIA should
adhere to the monthly advance programme .
Any deviation should be informed in advance to ADFM on phone/in person
followed by a written confirmation with valid reasons.
5. Weekend
journals will be submitted in duplicate to ADFM of division on the 3rd
of the following week, either by post or in person. No extra manday will be booked by the TIA for submission of the
weekend journal.
6. TA
journals will be prepared in triplicate by TIAs and submitted to nominated ADFM before 7th of the
following month, which will be scrutinized by the Divisional Accounts Office.
After compilation and scrutiny of TA Bills, a statement will be prepared and passed on to SI Section/HQr by
11th of the month along with 2(two) copies of TA journals
accompanied with relevant weekend journals for
obtaining Budget certification
by 16th of month for inclusion in the Salary bill and drawl by the Headquarters.
7. One
coordinating TIA will keep liaison with the divisional authority and
Headquarters. The coordinating TIA however will continue to submit his weekend
journals and TA journals to Headquarters, as usual. He should co-ordinate and collect the verified copies of TA Journals,
the duplicate copy of weekend journals
for the along with inspection reports,
abstracts and other papers from TIAs, and submit the same to the SI section
during his visit to the Headquarters by 17th of each
month to submit the same to the S.I. Section.
8. Passes
& PTOs for TIAs will be issued at the divisions only on the basis of the
Pass declaration by TIAs. Pass &
PTOs account should be maintained once in 6 months, should submit a Pass/PTO
utilization statement to S.I. Section/Headquarters.
9. RH &
CL account will be maintained and sanctioned to TIAs at division level. LAP/LHAP will be sent to Headquarters with
recommendation for sanction and accountal. The Sr DFM’s office will maintain
the Headquarters leaving register.
10. On the
Pay day, all TIAs should be meet Sr.DFM/ADFM and discuss the issues relating to
Commercial irregularities and obtain suggestion on these issues for future
action.
11. Performance
Evaluation Report will be prepared by ADFMs in the prescribed format and
submitted confidentially to Dy.FA&CAO(T) which will form the basis writing
ACR of the concerned TIA.
12. In the
Sr.DFMs’ MCDO, an additional item will be included which will show about the
working of the TIAs during the month under review.
13. On the
Pay day or any other day as convenient to ADFM(T), a meeting shall be held with
the TIAs to discuss issues relating to commercial irregularities, pending
TAR-14 cases, Audit reports(Part-I&Part-II) and Station outstanding
for which a staff of Hqr dealing the
cases will attend and present the cases to devise ways and means for early
clearance.
14. All reports should be submitted directly to the S.I. section in the usual way. There is no deviation in this respect. But for the
reports on routine inspections conducted as per the approved programme,
a copy of the forwarding letter may be docketed to ADFM(T), who shall keep
track of the submission of such reports for admissibility of TA bills.
-Sd-
(FA
& CAO)